Marketing Education Association Board of Directors Meeting
January 18, 2009
Members present: Executive Director Ed Bufford, Sherry Dockery, Joyce Folk, Cecil Lara, Daralyn Loveless, Executive Secretary Norma Joiner, Lloyd Ott, and Deb Soto were present.
Special Guest : Julie Ellis, Deb Soto’s intern, was present.
Financial Report: Norma Joiner presented the Combined Balance Sheet and Combined Profit and Loss Statements for fiscal years ending June 30, 2007 and June 30, 2008. She pointed out the Profit and Loss Statement shows an $11,850.24 loss for July 1-June 30-2008. Some reasons for that loss are the $2,250.00 deposit for this year’s Las Vegas Conference which was actually paid during last year’s fiscal year, $1,400.00 has not been received from the Foundation Board for ICDC, and $2,000.00 was paid for a conference coordinator at the Point Clear conference which was an unusual expenses. Declining membership dues is the main reason for the remainder of the loss. MEA has 490 members as of January 15, 2009. Norma reported that this year’s conference will make a profit due to Ken Mattern’s hard work.
Pre-Conference Needs and Preparations: Ceil prepared backpacks and briefcases to be given at this year’s conference. He will submit an invoice to Norma.
Elections, Terms of Office, and Deadlines: Executive Board changes on the conference brochure and website are Debbie Ebner is from North Carolina and Joyce Folk is from Alabama. Since Deb Moore was elected as ACTE Representative and holds a place on our board in that capacity, we have a vacancy on the Executive Board. Deb Soto moved and Joyce seconded to accept Cecil’s recommendation to appoint Ken Mattern to replace Deb Moore’s term ending June 30, 2011. Motion carried. The terms of Board of Directors are as follows:
Term Ending June 30, 2009: Debbie Ebner and Daralyn Loveless
Term Ending June 30, 2010: Joyce Folk, President Cecil Lara, Lloyd Ott
Term Ending June 30, 2011: Sherry Dockery, Ken Mattern, and Deb Soto
Current ACTE Representative is Deb Moore. Executive Director is Ed Bufford.
Conference Travel Reimbursements: Lloyd moved and Joyce seconded to reimburse Board Members up to $400 out of pocket expenses for flight, hotel, and registration for attending the Las Vegas Board meetings based on the honor system. These requests should be sent to Norma Joiner within 30 days of this meeting. Motion carried.
Spring MEA Board Meeting: The next Board of Directors Meeting will be March 13 from 2:00-6:00 p.m., March 14 from 8:00 a.m-5:00 p.m., and March 15 from 9:00 a.m.-1:00 p.m. Travel arrangements need to be made in order to be in attendance at the meetings during the scheduled times. Ed will arrange housing and meeting accommodations. If directors are unable to attend, Cecil needs to know this within one week.
Previous Minutes: Joyce moved and Lloyd seconded to approve the minutes of January 2008. Motion carried.
MEA Website Status and Updating: Everyone should review their board member bio on the website and send updated information to Ed with a cc to Deb Soto. Deb will review the entire website and note changes. She will work with Deborah to update the website. An after-conference review and sponsors’ links should be added to the website.
Newsletter and Articles: Ed, as Executive Director, will be responsible for newsletters and articles.
Membership/Recruiting/New Member Benefit Fact Sheet: Sherry will draft the Benefit Fact Sheet to be reviewed at the March meeting to be distributed at ICDC. Ken has drafted a brochure. We will look at that in March also. Organizational differences, testimonials, and membership activities should be included.
MEA Foundation Board: Teresa Yohon discussed the Foundation Board. Outreach activities of $1,400 were approved and paid for ICDC. $1,200 has been approved for this Las Vegas Conference but has not yet been paid. The Foundation Board wants to increase monies through marketing awards. The money received is used for MEA outreach. A minimum of $1,200 must be received in order to recognize someone with an award. The last award was presented in 2004. There are 11 other marketing awards which do not require collection of money. The Foundation Board wants to know how the money was used and what the outcome was for that money. Joyce will be the contact to the Foundation Board regarding awards. Deb Soto moved and Lloyd seconded to have Norma and Daralyn be the key people at ICDC this year in Anaheim. Motion carried.
Public Relations and Promotions: Ken will be in charge of Public Relations and Promotions.
Awards/Recognition Program: Joyce will be in charge of Awards/Recognition Program.
Adjournment: Meeting adjourned at 5:00 p.m.
Marketing Education Association Board of Directors Meeting
Las Vegas, Nevada
January 18, 2009 12:46 p.m.
Members present: Executive Director Ed Bufford, Sherry Dockery, Joyce Folk, President Cecil Lara, Daralyn Loveless, Executive Secretary Norma Joiner, Ken Mattern, ACTE Representative Deb Moore, and Lloyd Ott were present.
Members absent: Debbie Ebner and Deb Soto were absent.
Executive Director: The Executive Director will need to look for income-producing strategies for MEA, keep board members on track of intentions, and determine major markets and goals of the Board. Ken moved and Deb Moore seconded to pay the Executive Director $25 per hour plus travel expenses. Motion carried.
Executive Secretary: Cecil announced that Norma plans to resign June 30, 2009. We appreciate everything Norma has done for our organization. Lloyd moved and Joyce seconded to give a merit increase to $18 per hour for Norma effective immediately. Motion carried.
2010 Conference: Deb Moore moved and Lloyd seconded to hold the 2010 Conference in Phoenix during Martin Luther King weekend. Motion carried.
Board Openings: Debbie Ebner and Daralyn’s terms will expire June 30, 2009. Ed will take care of elections. An email will be sent giving 30 days to reply for those who wish to run for the Board. Members will then be allowed to vote for the nominees.
Secretary: Daralyn moved and Ken seconded for Sherry to serve as Secretary. Motion carried.
Treasurer: Deb Moore moved and Daralyn seconded for Joyce to serve as Treasurer. Motion carried.
Conference Hours Certificates: Ken said we should offer certificates designating the number of hours in attendance for conference and Board work. We will discuss this further at the March meeting.
March Meeting Reimbursements: Ken moved and Deb Moore seconded to reimburse Board Members up to $400 out of pocket expenses for flight and hotel based on the honor system for the March meeting to be submitted to Norma Joiner within 30 days of that meeting. Motion carried.
Letters: Ed said as Executive Director, he would be glad to write letters to schools for anyone who feels it would help with funding and being away from school.
Respectfully submitted,
Sherry Dockery, MEA Secretary